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Compliance intelligence

You shouldn’t have to choose between running your facility and preparing for the state.

Wardwell monitors your regulatory landscape, prepares you for surveys, and drafts your Plans of Correction — so you’re never caught off guard.

Start your 30-day pilot — no chargeSee how it works →

The state shows up. Are you ready?

Average deficiencies per survey have risen 40% over the past decade. CMS is pressuring states to cite more, and the consequences are getting steeper — a failed survey can trigger denial of Medicare and Medicaid payments, and your facility’s star rating takes the hit for years.

You know what good compliance looks like. The problem isn’t knowledge — it’s bandwidth. You’re short-staffed, you’re managing a building, and the binder hasn’t been touched since the last survey because there hasn’t been a free hour to touch it. The state doesn’t care about your staffing crisis. They care about F-tags.

That’s why we built Wardwell.

What Wardwell does

Three things we do that your current process doesn’t.

  1. 01

    Watches the regs so you don't have to.

    We track the Federal Register, CMS QSO memos, State Operations Manual revisions, and your state's survey-process changes. Every update is classified for your license type and state before any alert fires. You get a weekly digest of what applied to you — and an urgent alert when something can't wait. No more reading 40-page Federal Register entries at midnight.

  2. 02

    Keeps you survey-ready year-round.

    Wardwell tracks your open deficiencies, your QAPI meeting cadence, every staff certification expiration, and the documentation gaps a surveyor would flag. A facility risk score and a separate state-enforcement-pressure indicator tell you whether the wind is at your back or in your face. When the state walks in, your binder is current.

  3. 03

    Drafts your Plans of Correction.

    When you get cited, Wardwell reads each deficiency on the CMS-2567, references our F-tag knowledge base, reviews your correction history for that tag family, and drafts a PoC that addresses root cause, corrective action, monitoring, and a realistic compliance date. Every draft is versioned and can be regenerated. Your DON reviews — they don't start from a blank page on a Saturday night.

Who it’s for

Built for independent facilities. Not enterprise chains.

PointClickCare and MatrixCare charge $2,500+ per month and assume you have a compliance department. You don’t. You have yourself, maybe a DON who’s already stretched thin, and a stack of regulations — Phase 3 Requirements of Participation, your state’s Nurse Practice Act, the next MDS 3.0 revision — that grows every quarter.

Wardwell is built for the administrator who is the compliance department — the one running a 40-to-120-bed facility, independent or part of a small group, who needs a sharp second set of eyes on the regulatory side without the enterprise price tag.

See pricing →See what’s included →

Common questions

What administrators ask first.

What is Wardwell?
Wardwell is compliance intelligence software for independent nursing homes and assisted living facilities with 40–120 beds. We monitor CMS and state regulatory changes, track your survey-readiness day-by-day, and draft Plans of Correction in response to CMS-2567 deficiencies.
Who is Wardwell built for?
Administrators and Directors of Nursing at single facilities or small groups (40–120 beds) who don't have a full-time compliance department. It's explicitly not built for enterprise chains that already use PointClickCare or MatrixCare's compliance modules.
How much does Wardwell cost?
$500 per facility per month. $400 per facility per month for groups of three or more facilities. Month-to-month, no per-seat charges, no implementation fee. The 30-day pilot takes no credit card; if you convert on day 30, you get a 90-day money-back on the paid service.
Which states does Wardwell cover?
Florida, Texas, Ohio at launch. If you're in another state, tell us — we expand based on demand and can typically add a new state within 30 days of a signed pilot.
Does Wardwell replace my EHR?
No. Wardwell connects to your CASPER/iQIES at setup, reads uploaded CMS-2567 forms, and pulls public CMS Care Compare data on its own. It works alongside whatever EHR you already use — PointClickCare, MatrixCare, or paper — and doesn't replace any of them.
How are alerts handled — do I get spammed?
Two channels, by design. A weekly digest summarizes everything regulatory that applied to your state and license type that week — and if nothing applied, no digest goes out. Urgent items (immediate jeopardy guidance, enforcement memos that change civil money penalty calculations, credential expirations inside 7 days) fire as separate alerts so they don't get buried.

The stakes

What a failed survey actually costs.

$60,000+
Average cost of a Medicare/Medicaid payment denial triggered by survey failure — before you count the legal fees and remediation.
18 months
How long a low star rating follows your facility on Care Compare after a bad survey. That's 18 months of families choosing someone else.
40%
Increase in average deficiencies per survey over the past decade. The bar is rising. The staffing to meet it isn't.

Wardwell doesn’t eliminate the risk. Nothing does. But it makes sure you see it coming and have a plan before the surveyor hands you the 2567.

See where your facility stands.

Start a 30-day pilot — no credit card. We’ll pull your last three surveys, map your open deficiencies, and run you through six scheduled calls. Convert on day 30 with a 90-day money-back on paid service, or part as friends and keep the risk report.

Start your 30-day pilot