Compliance intelligence
You shouldn’t have to choose between running your facility and preparing for the state.
Wardwell monitors your regulatory landscape, prepares you for surveys, and drafts your Plans of Correction — so you’re never caught off guard.
The state shows up. Are you ready?
Average deficiencies per survey have risen 40% over the past decade. CMS is pressuring states to cite more, and the consequences are getting steeper — a failed survey can trigger denial of Medicare and Medicaid payments, and your facility’s star rating takes the hit for years.
You know what good compliance looks like. The problem isn’t knowledge — it’s bandwidth. You’re short-staffed, you’re managing a building, and the binder hasn’t been touched since the last survey because there hasn’t been a free hour to touch it. The state doesn’t care about your staffing crisis. They care about F-tags.
That’s why we built Wardwell.
What Wardwell does
Three things we do that your current process doesn’t.
- 01
Watches the regs so you don't have to.
We monitor CMS updates, state-specific rule changes, and survey process revisions — and tell you exactly what changed, what it means for your facility, and what to do about it. No more reading 40-page Federal Register entries at midnight.
- 02
Keeps you survey-ready year-round.
Wardwell tracks your open deficiencies, monitors your QAPI plan, flags documentation gaps, and maintains your compliance posture between surveys. When the state walks in, your binder is current.
- 03
Drafts your Plans of Correction.
When you get cited, Wardwell reads the deficiency, pulls your policies and past corrections, and drafts a Plan of Correction that addresses root cause — ready for your review, not built from scratch on a Saturday night.
Who it’s for
Built for independent facilities. Not enterprise chains.
PointClickCare and MatrixCare charge $2,500+ per month and assume you have a compliance department. You don’t. You have yourself, maybe a DON who’s already stretched thin, and a stack of regulations that grows every quarter.
Wardwell is built for the administrator who is the compliance department — the one running a 40-to-120-bed facility, independent or part of a small group, who needs a sharp second set of eyes on the regulatory side without the enterprise price tag.
The stakes
What a failed survey actually costs.
- $60,000+
- Average cost of a Medicare/Medicaid payment denial triggered by survey failure — before you count the legal fees and remediation.
- 18 months
- How long a low star rating follows your facility on Care Compare after a bad survey. That's 18 months of families choosing someone else.
- 40%
- Increase in average deficiencies per survey over the past decade. The bar is rising. The staffing to meet it isn't.
Wardwell doesn’t eliminate the risk. Nothing does. But it makes sure you see it coming and have a plan before the surveyor hands you the 2567.
See where your facility stands.
Start with a free 30-day pilot. We’ll pull your last three surveys, map your open deficiencies, and show you exactly what the state is likely to look at next. If it earns its keep, you’re live on day 31. If not, we part as friends.